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Electronically prepared digital documents lauded by County Recorders

7/28/2003 12:00:00 AM

Ingeo Systems, Inc., announced today the successful implementation of its eRecord product (the electronic recording component of its Electronic Recording System) at several counties across the nation, enabling these county recording offices to accept electronically prepared digital lien release documents for official recording. Washoe (NV), Cook (IL), Milwaukee (WI), and San Bernardino (CA), counties join existing Ingeo eRecord installations creating the largest electronic recording users group in the United States. Ingeo is prepared to assist any county in implementing an electronic recording solution, regardless of budget or technology constraints. "We are three years ahead of the industry in technology development. With the addition of these new counties and the release of our latest eRecord version, there isn't a county in the U.S. that can't take advantage of electronic recording technology.

We've removed all the hurdles for recorders to move ahead," said Todd Hougaard, Ingeo's president and founder. Eugene "Gene" Moore, Cook County recorder said, "Our partnership with Ingeo is the first step on a long road to eliminating paper from the recording process. We view this as a tremendous opportunity given the fact that our recording rates per year are now running near 1.7 million documents." Larry Walker, San Bernardino County's recorder, expressed great satisfaction with electronic recording. "My office is committed to outstanding customer service as well as continuous improvement of the recording process," Walker pointed out. "With the automation of the paper process, we have seen major gains in both areas. It's an important step forward," he emphasized. Ingeo's Electronic Recording System is comprised of two parts: ePrepare and eRecord.

The eRecord application accepts documents submitted by users of ePrepare through a secure electronic bridge. The digital documents are prepared using the industry's SMART document standards, embedding digital signatures and notaries, and attaching electronic payment. eRecord accepts the documents after an examination and validation review and then continues to process them according to established business rules in each county recording office. Endorsement and receipt information is electronically embedded into the document, along with the Recorder's digital signature, and is returned to the submitter electronically as an officially recorded document. The electronic recording process takes about 20 seconds. John La Fave, the Milwaukee County register of deeds, said, "We are very pleased that our customers can now submit mortgage satisfactions electronically. My office receives about 200,000 documents a year. We're trying to remove the paper from the recording process." Kathryn Burke, Washoe County recorder said, "As a county that was actively seeking an electronic recording solution, I know we made a great decision to work with Ingeo. eRecord is working at peak performance and provides us with the most technologically advanced document-processing solution. I appreciate Ingeo's commitment to continually provide resources and support." Ingeo's eRecord product is now available with three integration and pricing options. eRecord Plus, is a low investment, non-integrated option available to every county (regardless of size or document volume) providing a way to initiate electronic recording and allow national mortgage providers to submit documents electronically.

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